Productivity Coaching for Individuals

American workers waste on average 1-2 hours per day looking for misplaced or lost information. With the onset of the technology and information age, it is vital to be efficient and organized with your data and time. Officiency’s professional organizing consultants will help employees develop systems so they feel in control of their workday and increase their personal productivity. Through a hands-on, customized approach, Officiency consultants work with individuals to transform their organizational habits can so they can be maintained for a lifetime.


5 Steps to Improving Productivity:

Step 1: Computer Organization

American workers waste on average 1-2 hours per day looking for misplaced or lost information. With the onset of the technology and information age, it is vital to be efficient and organized with your data and time. Officiency's professional organizing consultants will help employees develop systems so they feel in control of their workday and increase their personal productivity. Through a hands-on, customized approach, our consultants work with individuals to transform their organizational habits can so they can be maintained for a lifetime.

Step 2: Email Management

It is essential to productivity to learn how to manage and organize email communications efficiently. We will provide key strategies and methods to manage the daily overflow of email. We will review the best methods of saving and organizing email messages, and develop a customized filing structure. We will also review the key functions to utilize in your email systems such as Outlook, Lotus Notes or Gmail.

Step 3: Time and Task Efficiency

We will assess your current time management practices and habits by reviewing your current method of tracking calendar, to-dos, phone messages, meeting notes and other miscellaneous information that often ends up on Post-it® notes. We will provide best practices and alternatives to manage time and tasks better. We will discuss how to utilize your technology systems and mobile devices more effectively.

Step 4: Desktop Paper Flow

file cabinet We will design a paper-flow system to manage the incoming mail, handouts and paper materials that you receive. By using stackable trays or other desk organizing tools, we will create a designated location for active projects, reading, pending items and other documents that require action. We will discuss how to minimize paper and increase the use of your electronic systems and mobile devices.

Step 5: Piles into Files

The last step is to rid those long-forgotten file drawers of information that is no longer needed. We will begin the process of deciding what paper can be purged and recycled. We will create a filing structure that is parallel to your electronic structure to find a place for those paper piles in your office. Ideally, keeping paper files only for quick reference and active projects.

"As a result of what we did with my office and work flow process, I find that I am able to be more focused, more effective and significantly more productive. Thank you!"

—Gary Judd, Vice President, Franklin Covey Co.
Provo, Utah

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