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Organizing for Workplace Efficiency
Training
 All
organizations are challenged to effectively utilize their
most valuable resource – their human resource. This
challenge becomes even more critical during times of downsizing,
streamlining, and high-velocity change. To fully tap
into the talents, ideas, energies, and abilities of a diverse
workforce – individuals must be given the tools needed
to do their job. This practical, hands-on seminar series is
facilitated for managers, supervisors, executive assistants,
project teams, departments and administrators.
This workshop is different from other organizing trainings
because Officiency trainers work one-on-one with seminar participants
to customize the skills and systems learned in the classroom.
During the second half of the day (following the classroom
session), the trainer meets with each participant in their
office space to collaborate on how best to implement and customize
systems to meet their specific and unique job needs.
Our trainers have real-life experience as organizing professionals.
They will provide each participant with specific guidelines,
recommendations and "next steps." Upon completion
of the class each participant will develop commitments and
an action plan. This hands-on approach with personal
accountability guarantees measurable, sustainable, real change
in your employees’ productivity.
Day One – Managing the Data Deluge
The first hour of workshop training participants will learn
the fundamentals of organizing theory and concepts. The remaining
3 hours of workshop training will focus on practical applications
of how to manage data including paper, email and electronic
documents. Participants will learn how to reclaim their desktop
and manage incoming data as well as develop an intuitive
file structure for managing data that needs to be accessed
in the future.
Objectives
- Learn to sort and organize the piles in your office and
on your desk
- Learn to build an intuitive filing system for paper, email
and electronic documents
- Reduce paper accumulated by becoming more ‘paperless’
- Learn how to organize email communications
- Learn how to maximize electronic tools to improve efficiency
- Learn to find needed information quickly
- Utilize productivity software to its full potential
Day Two – Creating the Purposeful Day
The first four hours of the workshop will focus on the theory
of managing one’s time effectively. Further there is
in depth instruction on how participants can use more effectively
their electronic productivity tool (i.e. Outlook, Lotus Notes,
ACT, etc.) to manage their calendar, email, contacts and
tasks. Participants will also learn how to set attainable
goals, prioritize and avoid sabotages during their day. To
support time management goals, participants will also learn
how to break-down large projects, delegate effectively, and
participate or lead effective meetings.
Objectives
- Discover how to prioritize and plan the day
- Manage daily email/ phone communications
- Managing and utilizing task lists
- Learn to manage interruptions
- Create a project task plan for any project
- Maintain organization through effective planning
- Communicate delegated tasks effectively
- Conduct effective meetings to build team strength and trust
- Utilize productivity software to it’s full potential
- Identify and articulate your commitments to being and staying
organized
Seminar Length: 2 days with 4 hours of class time each
morning followed by 4 hours of individualized coaching with
participants
Class Size: 10-12 participants
Materials: 80 page workbook provided
Seminar Location: On-site at company
Equipment: LCD projector and easel chart
"It was the best training I've received in the government
in the nine years I've been here. It was simply life-changing!"
—David Farkas,
U.S. General Services Administration
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